Let's say that we decide that this screenshot isn't what we wanted. You could include all sorts of different things right there on the screenshot. So if you're having a problem with something you could circle it. You can see now I'm describing right there on the screenshot, without the need for any explanation, exactly what it is I'm talking about.
I going to here point to some things to do, some steps maybe and then I'm going to Option Drag and Option Drag again and create another set of steps. So I can annotate this in a lot of different ways. I'm going to put a number in it showing this is the first step. So for instance I could mark it up like this. If it's a shape that we filled you could fill it with a color right here. Also with Shapes you can set the line type. Anytime you have text in a shape or by itself you can use this tool here to set the color, the font, the size. You could also have text by itself by clicking here and then you can have a piece of text. All of the shapes that can be filled in allow you to type text in the middle like that. You can use the Shapes to draw specific things like lines, arrows that you can move around and point at things. You can use this pen tool here to draw other things. It will estimate the shape so you can quickly draw circles and ovals or you can click here to actually draw exactly what you outlined. This first one here allows you to draw a shape.
Show right here what you're supposed to do and you can use a variety of tools for that. Instead they will include a screenshot and try to describe in text what the person that they sent it to should be looking at.īut what is much better to do is actually to mark it up. I want it to go in here which is a window that allows me to markup the screenshot. But I don't want it to go to the Documents folder yet, at least. After a few seconds it goes away and the file is saved to whatever the location was that you set it for. I want to click on that fairly quickly before it goes away. When I do that I get the floating thumbnail here at the bottom right. But clicking on a screen is just going to capture that one screen. If you have more than one screen connected to your Mac the Capture button is going to capture all of them. You can also use the Capture button here. So with those options selected you can use your pointer, and you can see how it is a camera now, and click on the screen to capture it. You don't want to litter your hard drive with all these screenshots when you do that. This way it's going to give us the option to markup the screenshot and decide what to do with it even if what we decide to do with it is actually delete it, which is common because when you take a screenshot you realize you didn't get what you wanted and you want to try again. Then I'm going to make sure I have turned on Show Floating Thumbnail. Let's stick with just one of these locations. Or you can select Desktop, Documents, or you can have it open directly in the Preview App or go directly to Messages or Mail. You can create your own location by choosing Other Location and create a folder that all your screen-shots go into. You can set where you want the screenshot to be saved to. So using Capture Entire Screen you should also go to Options here and set several options. But in reality the other person needs to see more of what's going on than just that small area. A big mistake people make is using capture selected portion and narrow everything down to what they think they needs to be shared with the other person. In most cases you want to use Capture Entire Screen. You can capture the entire screen, capture a selected window, or capture a selected portion. The first three items here lets you decide what you're capturing. This brings up this Control here that allows you to do all the different things you can do with screenshots. But unless you take screenshots all day long as part of your work the one you want to use is Shift Command 5. So to take a screenshot on a Mac there are a lot of different keyboard shortcuts you can use.
So whether you want to share your screen with somebody to show them what you're working on or maybe ask for tech help from somebody knowing how to take a screenshot and then mark it up and send it to somebody is an important computer skill that everybody should have. Join us and get exclusive content and course discounts. There you can read more about the Patreon Campaign. MacMost is brought to you thanks to a great group of more than 1000 supporters. Let me show you how to take a screenshot, mark it up, and share it with someone.
Video Transcript: Hi, this is Gary with. Check out How To Take, Mark Up and Share Screenshots On a Mac at YouTube for closed captioning and more options.